STEP 1 of the District Grant process: Welcome!

You are now on your way to accessing available funding to do an amazing project or service during the 2018-2019 Rotary year. Carefully read this overview and then you’ll be ready to move to Step 2.

In order for District 5150 to continue qualifying to receive grant funding from The Rotary Foundation (TRF), each Club must understand and comply with TRF’s strict rules regarding the grant process. Those requirements are included in District 5150’s District Grant application.

As you read through the District Grant process, if you have questions or need assistance, please contact District Grants Coordinator Cyndy Simms at districtgrants5150@gmail.com or 909-544-9966.

 

Let’s begin…

Where does District Grant funding come from?

District Designated Funds (DDF) provide funding for District Grants and Global Grants. Each Club is allocated DDF annually by District 5150 based on the Club’s prior 3 years of donations to The Rotary Foundation’s (TRF) Annual Fund.   Estimated DDF allocations for the coming Rotary year are sent to Club Presidents and President-Elects by the end of April each year.

What is the difference between a District Grant and a Global Grant?

Global Grants support large international projects with long-term, sustainable outcomes in one or more of Rotary’s areas of focus:

  • Peace and Conflict Prevention/Resolution
  • Disease Prevention and Treatment
  • Water and Sanitation
  • Maternal and Child Health
  • Basic Education and Literacy
  • Economic and Community Development

While it is possible for the project to be completed within a single Rotary year, typically a Global Grant spans several years depending on the size and scope. Global Grants range from $30,000 to $200,000, and your Club as Lead Club is responsible for arranging the funding to access the Global Grant program. The Rotary Foundation will match an approved Global Grant project $1 for $1 of DDF allocated to the project and $.50 for $1 of cash allocated to the project. The minimum budget for a Global Grant is $30,000 and Global Grants are administered by The Rotary Foundation.

For more information about Global Grants, refer to http://rotary5150.org/foundation/grants/ or contact Global Grants Coordinator Steve Wright at SteveWright@GraniteCollects.com or 650-808-8496.

District Grants, on the other hand, fund smaller-scale short-term projects that address immediate needs in your community or internationally. These grants are usually completed within a Rotary year and are easier to obtain than Global Grants, with fewer restrictions and requirements. District Grants are administered by the District 5150 District Grants Committee. Click here for details about District 5150 requirements for District Grants.

What can a District Grant be used for?

A District Grant can be used to fund local community or international humanitarian projects in the areas of youth, elderly, literacy, or community or Rotary International’s Areas of Focus:

  • Peace and Conflict Prevention/Resolution
  • Disease Prevention and Treatment
  • Water and Sanitation
  • Maternal and Child Health
  • Basic Education and Literacy
  • Economic and Community Development

Here are some examples of District Grant projects in District 5150 in 2017-2018

  • Teacher Mini-Grants
  • Cars for Vets
  • Dictionary Distribution for 3rd Grade Students
  • Yurok Tribe Playground Installation
  • RYLA Scholarships
  • Community Needs-Based Scholarships
  • Rotary Park Improvement
  • Furnishings for Center for Domestic Peace
  • Rotacare
  • SPARK Program
  • Tree Planting
  • Thanksgiving Dinners for Low-Income Families
  • Bay Cruise and Movie for Low-Income Children with Disabilities
  • Hams for Single Moms

Here are some examples of District Grant projects in other Rotary Districts

Small International Projects

  • Solar lighting, sanitation and creation of room for school children in India
  • Build ten toilets for girls in a public school in Nepal
  • Install water filters in other countries
  • Provide laptop computers to scholarship students from Project Amigo in Colima, Mexico
  • Partial funding to build a community center in Tijuana with focus on youth, children and women
  • Fund wheelchair lift for school bus to bring disabled children from surrounding areas into city to attend school
  • Provide treated mosquito nets at an orphanage in Uganda
  • Provide food, school supplies and utility bill assistance to a school for the deaf in Mexico
  • Purchase tuktuk to provide meals to homebound seniors in Guatemala
  • Provide onsite community assessment activities for potential Global Grant in another country
  • Vocational Training Teams (VTT) of professionals who travel internationally to teach local professionals about their field or to learn more about the field themselves
  • Fund Global Grant community assessments

Local Community Projects

  • Fund transportation of elementary students to visit downtown library and provide each with a book
  • Build and place “Little Free Library Book Stations” throughout neighborhoods for book exchanges
  • Create a walking path to encourage residents to exercise and combat obesity
  • Provide comfort bags to Alaskan children in the foster care system
  • Provide backpacks and school supplies for low income children
  • Build outdoor gardens at local elementary schools
  • Provide bikes and helmets for underprivileged and low income children
  • Provide books to a local library
  • Youth programs including Rotary Youth Exchange, Rotary Youth Leadership Awards (RYLA), Rotaract, and Interact
  • Vocational Training Teams (VTT) of professionals who travel internationally to teach local professionals about their field or to learn more about the field themselves

Wow! Can I use my DDF for more than one District Grant project?

Yes. You’ll need to complete a District Grant application for each project.

What can a District Grant NOT be used for?

District Grants cannot be used for:

  • Unrestricted cash donations to a beneficiary or cooperating organization
  • Operating, administrative, or indirect program expenses of another organization
  • Matching funds for any other project
  • Reimbursement for previously completed projects
  • Purchasing land or buildings
  • Construction or rehabilitation of buildings except for water and sanitation projects
  • Fundraising activities and expenses related to Rotary events such as conferences, institutes, anniversary celebrations, or entertainment activities

I want to apply for a District Grant! What do I do now?

Congratulations! You’ve just completed Step 1 by reading the overview. Now you are ready for Step 2.

STEP 2 of the District Grant process:
Get Qualified before April 1

  • The Club President-Elect must attend one of the Grants Management and Memorandum of Understanding (MOU) training sessions sponsored by District 5150 scheduled for January 27 or March 17, 2018.
  • One of the following Club leaders must also attend one of the Grants Management and Memorandum of Understanding (MOU) training sessions sponsored by District 5150:
    1. President Nominee (preferable)
    2. International Chair
    3. Community Service Chair
    4. The Rotary Foundation (TRF) Chair
  • The signatures of the President-Elect and President Nominee are required on The Rotary Foundation (TRF) Memorandum of Understanding (MOU) and the District 5150 MOU Addendum. If the Club does not have a President Nominee by April 1, one of the Chairs (2b, 2c, 2d) who attended the Grants Management and MOU training session may sign in lieu of the President Nominee. Click here for copies of the TRF MOU and the District 5150 MOU.
  • Qualification requirements must be completed by April 1, 2018 for the 2018-2019 Rotary Year and submitted to William Gilmore, District Stewardship Chair, at wg-arch@outlook.com
  • NOTE: You must complete Step 2 before advancing to Step 3.

In addition, the Club must be:

  1. Current on Rotary International and District 5150 dues
  2. In good standing with Rotary International and the District including membership reporting and financial obligations
  3. Compliant with State and Federal Tax reporting requirements

STEP 3 of the District Grant process:
Compete the District Grant Application before June 1, 2018

Seems obvious, but all information in the District Grant application must be true and accurate.

STEP 4 of the District Grant process: Implement your Project!

Once your District Grant application is approved, you are ready to implement your project. Do not begin implementation of your project until you have received written notification from District Grants Coordinator Cyndy Simms that the application has been approved by the District 5150 Grants Committee and The Rotary Foundation. Notification usually occurs by August 15.

Remember:

  • The Club must maintain a separate bank account for each District Grant over $2,000.

STEP 5 of the District Grant process: Final/Interim Report due by May 1, 2019 

Once your project is finished, complete your Final/Interim Report on line at District Grant Final Report on the District 5150 website.

Remember:

  • The Final/Interim Report must include receipts for the project’s costs and signatures from both the 2018-2019 President and President-Elect.

Questions? Contact District Grants Coordinator Cyndy Simms at districtgrants5150@gmail.com or 909-544-9966.